CHAPTER ONE INTRODUCTION 1.1       BACKGROUND OF THE STUDY

In recent years more especially, personnel appraisal system has continued to find a means by which the manual method of recording or processing personnel system can be converted to computer processing method. The concept of computerized system had been the instrument in achieving the individual and group goal or objective.

However, computerization is beset with many problems which affect its level of operation, it is based on the fact that authors in system analysis, information media labour themselves to write about computerization  personnel system and taking in consideration  measures to bringing a successful input or output of the information system into existence, how to increase efficiency and effectiveness of result and how to eliminate many problems associated with the manual method of data processing.

Therefore, without doubt it can be proved boldly that computerized information system relief the personnel managers the time consuming in doing the routine task which otherwise weigh the department down while at the same time realizing the true productive role of personnel in modern day business industries etc.

The research work is carried out to computerize the personnel appraisal information system.  The expected computerized system arrived at in this work aim at the problem, needs, requirements and specification.  Therefore, this work is done as to study in whole what the causes of all these problems and particularly to develop a personnel appraisal system in the case study.

Finally, the recommendation shows that if computers used in carrying out the job of personnel appraisal system it would be successful and easier to compile.

 1.2       STATEMENT OF PROBLEM

This research work is carried out to design or rather computerized the personnel information system. The expected computerized system arrived at the end of this work after a critical study is made of “what are the problems, needs, requirements and specification of I.M.T”.

1.3       AIMS AND OBJECTIVES OF THE STUDY

This study to a large extent will influence the existing system of operation.  A critical analysis of the present mode will be made and factors affecting it determined.

The aims and objectives of this study cannot be over emphasized as its usefulness will cut across the entire department in institution of management and Technology Enugu.

All activities carried out by the entire department and tailored towards the proper functioning of the personnel system.

In other words, the proposed system to be arrival at as the output of the study will among other aid in the following.

i           Storage of large volume data with ease retrieval

ii          Generation of variable number of reports.

Iii         Major Assistant in decision making in I.M.T.

1.4      SIGNIFICANCE OF THE PROJECT

It is not uncommon for system so developed to one serious problem after they have been installed, thus they require expensive modifications.  In short the method used for developing most system is often both inefficient and ineffective.

Traditionally management succession planning depend either on the grapevine on personnel executives coming through substantial numbers of manually held records hold in office flat files.  All the data about employee are kept and recorded by hand.  It is t be noted here that much more time will be consumed using these methods where large members of staff are involved, in most cases employee are found to have different issue with the personnel department, a worker may want to discuss with the department based on salary advance loan, and annual leave so on, thus, it will be seen that going through the cabinet and checking for the records of staff in their respective file will be very tedious and consume a lot of time.

Without doubt it can be proved boldly that computerized information system relief the personnel managers of all those time consuming routine tasks case study which otherwise weigh the department down while at the same time realize the true productive role of personnel appraisal system in modern day business industries and public service.

Therefore, there is need to establish a research to study.  In whole what are the causes of all these problems.  Develop a personnel information system for the case study.

Not only that will enable results to be obtained from the system as soon as possible, the lapse and reasons for this will be addressed.

1.5          SCOPE OF THE STUDY

The project scope is based on institute of management and Technology (I.M.T.) aids its research is to the personnel management as practical in the case study.  Furthermore some of the principle adopted in this study would be useful to any establishment encountered with the same kind of problems in handling their respective personnel management information system.

1.6          LIMITATION

Actually, the scope of this study was limited to most parts of the work due to short time and also lack of some vital information from my case study.

However, with some resources available, which were gotten from groups and individuals that in one way or the other, have been affected by the same study. This individual include mainly staffs and workers of IMT made the research quiet complex and enormous a lot of setbacks were encountered mostly the limited time that I had.

1.7          DEFINITION OF TERMS

For the avoidance of ambiguity and in order to guide against misconception of ideas, it is necessary to define some concept in the research.

Appraisal: a discussion with staff members of their strengths and weakness in a job.

Computerize: Transitive computing to equip with a computer or a computer system.

Computer:          This is an electronic machine which is capable of accepting information as input and process it then gives output data.

Computer section: This is the computer application that contains series of programmes which will be used to process the data available in order to solve problem at hand

Data: This is a representation of facts, figures, symbols etc

Database: A systematically arranged collection of computer data, structured so that it can be automatically retrieved or manipulated. It is also called databank.

Data Processing: It is a sequence of actions that are taken to transform the data into decision useful information.

File: Is a set related records treated as a unit

Flow chart: Is a diagrammatic and symbolic representation of the logic flow in a programme system

Information: Things that are or can be known about a given topic; communicable knowledge of something.

Management: It is the co-ordination of all the resources of an organization through the process of planning, organizing, directing and controlling in order to obtain organizational objective.

Personnel: It is a department in a firm which deals with employees.

Personnel System:          This checking recording and keeping the data for employees in an organization.  It also deals with the salary advance, loans and annual leave of an employee and management of the organization.

Reporting System: It is an integrated set of objects that constitute the report

Software:            This is the inner components of computer capable of doing all the spiritual work in a system Example storing, retrieval processing.

Technology: It is the study of techniques or process of mobilizing resources (such as information) for accomplishing objective that benefit man and his environment.